Practical Law Office Management 4th Edition By Cynthia Traina Donnes – Test Bank

Overview

Multiple-Choice

1. Paralegals ___________________________________.
a) rarely work with files
b) work with file clerks who mainly handle the case files
c) work with files every day
d) are often responsible for organizing files and the information in the files
e) c and d
ANS: E

2. A poor filing system has the following characteristics.
a) Files are lost and cannot be found.
b) Attorneys and paralegals do not trust the file system.
c) Large amounts of time and money are lost and wasted.
d) Files are messy and disorganized.
e) All of the above.
ANS: E

3. The larger the number of cases, the more problems the office will experience with a(n)
_____________ filing system.
a) numerical
b) bar coding
c) alphabetic
d) a and c
e) none of the above
ANS: C

4. A filing system that can handle an infinite number of cases without having to “reshuffle”
the file drawers is a(n) _____________ filing system.
a) centralized
b) bar coding
c) alphabetic
d) a and c
e) none of the above
ANS: E

5. A filing rule states that the ____________ the case number, the more misfiling and other
types of errors will occur.
a) longer
b) shorter the combination of letters and numbers in
c) wider
d) a and b
e) none of the above
ANS: A

6. In a ________________file system, a file department manages all active files.
a) decentralized
b) centralized
c) combination decentralized and centralized
d) all of the above
e) none of the above
ANS: B

7. Which statement is NOT true?
a) Each client must have a separate file opened.
b) Multiple legal matters for the same client may be kept together in the same file.
c) Alphabetic systems require the shuffling of files.
d) Alphabetic systems “break down” when the office has different clients with the same
name.
e) none of the above
ANS: B

8. In a _______________ file system, files are kept in various locations throughout the law
office.
a) decentralized
b) centralized
c) combination decentralized and centralized
d) all of the above
e) none of the above
ANS: A

9. A ____________________ is used to check for conflicts, to assign a case number, to easily
track the type of fee agreement, and to track how the client was referred to the office.
a) docket form
b) file opening form
c) confidentiality form
d) a and d
e) none of the above
ANS: B